This Privacy Policy explains how The Agilists Private Limited ("Agilists", "we", "us" or "our") collects, uses, and protects personal data when you visit agilists.co.uk or get in touch with us. We are committed to protecting your privacy and handling your data in an open and transparent manner in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are
The Agilists Private Limited is the "data controller" responsible for your personal data.
- Registered company name: The Agilists Private Limited
- Registered in: England and Wales
- Company registration number: 09904358
- Registered office: available on request
- ICO registration number: ZA594338
- Contact for privacy matters: privacy@agilists.co.uk
2. The information we collect
We collect and process the following categories of personal data:
Information you give us
- Contact enquiries: when you complete our contact form or email us, we collect your name, work email address, company name, the service you are interested in, and the content of your message.
Information we collect automatically
- Technical & usage data: if you consent to analytics cookies, we collect information such as your approximate location, device and browser type, pages viewed, and how you interact with the site. See our Cookie Policy for details.
- Server logs: our hosting provider may automatically log your IP address and request data for security and reliability purposes.
We do not intentionally collect special category data (such as health, ethnicity, or political views). Please do not include such information in your enquiries.
3. How we use your data and our lawful bases
Under UK GDPR, we must have a lawful basis for processing your personal data. We rely on the following:
| Purpose | Lawful basis |
|---|---|
| To respond to your enquiry and provide the information or services you request | Taking steps at your request prior to entering a contract, and our legitimate interests in responding to prospective clients |
| To manage our relationship with you and provide our consulting services | Performance of a contract / legitimate interests |
| To operate, secure, and improve our website via analytics | Your consent (which you can withdraw at any time) |
| To comply with legal and regulatory obligations | Legal obligation |
We do not use your data for automated decision-making or profiling that produces legal effects, and we do not sell your personal data.
4. Cookies and analytics
Our website uses cookies and similar technologies, including analytics provided by Google Analytics, where you have given consent. For a full description of the cookies we use and how to control them, please see our Cookie Policy.
5. Who we share your data with
We do not sell your data. We share it only with trusted third-party service providers ("processors") who help us operate our website and business, and who are subject to their own data-protection terms and, where applicable, data processing agreements requiring them to protect your data:
| Provider | Purpose | Location |
|---|---|---|
| Web3Forms | Processing and delivering contact-form submissions to us by email | United States |
| GitHub Pages (GitHub, Inc.) | Website hosting and content delivery | United States |
| Google (Google Fonts & Google Analytics) | Web fonts and, subject to your consent, website analytics | United States |
We may also disclose your data where required by law, to enforce our agreements, or to protect our rights, property, or safety.
6. International transfers
Some of our providers are based outside the UK. Where we transfer personal data internationally, we ensure an appropriate safeguard is in place, such as the UK International Data Transfer Agreement, the UK Addendum to the EU Standard Contractual Clauses, or reliance on a country the UK Government has deemed to provide adequate protection.
7. How long we keep your data
We keep personal data only for as long as necessary for the purposes for which it was collected:
- Enquiries that do not lead to an engagement: typically up to 24 months, after which they are deleted.
- Client records: for the duration of our engagement and for up to 6 years afterwards to meet legal, tax, and accounting obligations.
- Analytics data: as set out in our Cookie Policy.
8. Your rights
Under UK data protection law, you have the right to:
- be informed about how your data is used;
- access a copy of the personal data we hold about you;
- request correction of inaccurate or incomplete data;
- request erasure of your data ("right to be forgotten");
- restrict or object to our processing;
- data portability; and
- withdraw consent at any time where we rely on it.
To exercise any of these rights, contact us at privacy@agilists.co.uk. We will respond within one month. You will not usually have to pay a fee.
9. How to complain
If you have concerns about how we handle your data, please contact us first so we can try to resolve them. You also have the right to lodge a complaint with the UK's supervisory authority, the Information Commissioner's Office (ICO), at ico.org.uk or on 0303 123 1113.
10. Security
We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse, including encryption in transit (HTTPS) and access controls. However, no method of transmission over the internet is completely secure.
11. Third-party links
Our website may contain links to third-party sites. This policy does not apply to those sites, and we are not responsible for their privacy practices. Please review their policies before providing any personal data.
12. Children
Our website and services are intended for businesses and are not directed at children under 16. We do not knowingly collect data from children.
13. Changes to this policy
We may update this Privacy Policy from time to time. The "Last updated" date at the top reflects the latest version. Material changes will be highlighted on this page.
14. Contact us
For any questions about this policy or your personal data, contact us at privacy@agilists.co.uk.